
Electronic invoicing is no longer a trend but a legal requirement in Belgium. From January 1, 2026, sending electronic invoices to businesses will be mandatory. For accounting firms, this deadline raises an important question: how can you comply without disrupting your usual practices?
The answer is simple:
Peppol (Pan-European Public Procurement Online) is the secure network chosen at the European level for exchanging structured electronic documents, including electronic invoices. It is designed to ensure that your invoices are sent to your recipients' accounting systems in a reliable and standardized way.
Using this network ensures that you comply with the new legislation coming into effect in 2026.
Peppol provides a high level of security and delivery proof for every document sent.
An invoice sent via Peppol arrives directly and error-free in your customer's accounting system. This speeds up processing and can potentially shorten your payment terms.
At Foldio, we have chosen simplicity. The Peppol integration is a powerful feature that we have made intuitive and seamless for the user.
You don’t need to connect to an external platform, export files, or manage another subscription.
Everything happens directly from your Foldio environment, exactly as you invoice today.
Activation and use of Peppol are included in your Foldio license. We cover the technical costs related to network compliance.
You retain the efficiency and centralization you already value in Foldio!
To activate electronic invoicing, your company must first be authenticated on the PEPPOL network. This step involves a (KYC - Know Your Customer) verification process and the registration of your company on the network.
Gather the following elements:
• Legal Name of the company
• Main IBAN Account
• BIC Code associated with this account
• Company Number and/or VAT
• Required for Belgian companies
• Contact Details
• Make sure to provide an email address to be used in case of technical issues
• Front and back scan of the ID card of the company’s legal representative
• The one mentioned in the company’s statutes
• Extract from the commercial register
• Only for non-Belgian companies
Once this information is gathered, send it to our customer support via email to initiate the activation process.
The PEPPOL network performs data verification within 1 to 7 business days.
If the data is validated, activation is automatic, and you can immediately use electronic invoicing from Foldio.
To confirm that your company is properly registered on the network and that electronic invoicing is available in your instance:
• Go to the Integrations section
• The PEPPOL status will be shown as active once approval is validated